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Privacy Policy

Dexis Consulting Group is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world. This privacy policy will inform you as to how Dexis Interactive Inc. d.b.a Dexis Consulting Group and its affiliates (“Dexis”, “we”, “us” or “our”) collects and uses your personal information and tell you about your privacy rights and how the law protects you.

The specific privacy rights under the law vary, depending on where you are located.  Where there are rights and obligations conferred under the law of particular jurisdictions, we have indicated this in this notice. If you are a California resident, please see our Additional Notice for California Residents. If you are an EU/UK data subject, the main sections of this privacy notice apply to you, together with the section entitled “EU and UK data subjects – further information”.

For the purposes of EU and UK data protection law, we are a ‘controller’ of your personal information. This means we make decisions about how and why your information is used and have a responsibility to make sure that your rights are protected when we do so.

What does this notice cover?

This notice describes how Dexis uses your personal information when you visit and submit information through our website.

It is important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you so that you are fully aware of how and why we are using your data.

If you have any questions, please contact us using the details in the “Who we are and how you can get in touch” section.

What personal information do we collect?

When we refer to “personal information,” we mean information that can be used to identify a person or can be linked directly to an individual. We may collect and process your personal information (a) directly from you (including through online forms you submit to us), (b) from the device(s) you use to access the website, and (c) from third parties (when you give consent for us to collect a reference when you apply for a role with us).

  • Identity Data including first name, last name, title;
  • Contact Data such as your email address, telephone numbers and physical address (of you personally or of any organization to which you are affiliated);
  • Recruitment Data including information about your current and past employment, job title or role, qualifications and certifications. For more information about the data we collect as part of our recruitment processes, see our recruitment privacy notice.
  • Device Data including information related to the browser or device you use to access our website, such as your IP address. We typically collect this information through the use of cookies and similar technologies – please see our Cookies Notice for more information;
  • Marketing and Communications Data including your preferences in terms of receiving marketing from us and your communications preferences;
  • The content of your Communications or any other personal information you provide to us directly.

How is your personal information collected?

  • Direct interactions You may give us your Identity and Contact Data by filling in forms or by corresponding with us by mail , phone, email or otherwise;
  • Publicly available sources We may collect your Identity Data and Contact Data, together with information from publicly available sources such as your organization’s website or social media sites such as LinkedIn;
  • Third parties’ services We may collect data regarding your use of our website through cookies, web beacons, and other automatically collected information. This data may include your IP address, date and time you access our Website and the pages and content you access during your visit, websites that you link to or from, whether you receive or open an email or other communication from us, and the links you click on within those emails. We may also collect information from your mobile device or your computer about how you interact with our website, including the date of the visit, the time of arrival and length of visit to the Website, the type of device used and the operating system on that device, browser type, a list of files downloaded or pages viewed, your IP address, and any errors encountered. This information helps us address customer support issues, provide you with a personalized experience, prevent fraudulent use of our services, and manage the Services we provide, including gathering aggregated data about engagement. Other parties may collect personally identifiable information about your online activities over time and across third-party websites when you use our website, such as analytics and marketing services that help us understand our services. We do not control any personal information once collected by these parties. We do not respond to “do not track” signals or other mechanisms that provide consumers the ability to exercise choice regarding the collection of personally identifiable information about an individual consumer’s online activities over time and across third-party websites or online services. However, we provide a cookie management tool through CookieYes application that permits you to set cookie and tracking preferences. More information on this application can be found here. Please note that these preferences may be limited to the device or computer you used to access our Website when setting such preferences. You can manage cookies in the Customize Consent Preferences popup.

Sharing your personal information

Third Party Service Providers

We may share your personal information with third party service providers, who will process it on our behalf for the purposes identified above. We use third party providers for website hosting and development services, applicant tracking system solutions, email marketing services and cloud storage services.

Further, we may disclose your personal information:

  • to our affiliates or with organizations we partner with to develop projects and initiatives;
  • to government authorities and/or law enforcement officials if required for the purposes above, if required by law or if required in order to protect our legitimate interests (e.g. for tax regulation purposes);
  • if all or part of our organization is closed, combined with another organization, or is otherwise reorganized, we will share your personal information with our advisors and the owners of the new organization; and
  • in connection with any legal process or potential legal process.

If we share your information with any other third party, we aim to let you know in advance.

Where is your information accessed?

Dexis undertakes global initiatives and is based in the United States. We generally store your personal information within the US or within the location of a field office. Sometimes we use service providers who access your personal information in other countries. For EU and UK data subjects, see International Transfer of Data and Personal Information for further detail.

How long do we keep your personal information?

We will only keep your personal information for as long as we need it to achieve the purposes for which we collected it, to comply with our legal and regulatory obligations, to exercise our legal rights and to protect ourselves from legal claims.

To determine the appropriate retention period for personal information, we consider the amount, nature and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

Additional Notice for California Residents

This Additional Notice to the Privacy Notice applies to residents of California only. California law requires businesses that determine the purpose and means of processing personal data to make certain disclosures and offer data rights. Accordingly, Dexis offers the disclosures below to its customers (particularly including individual customer account representatives) and visitors to our website. These disclosures and rights may not apply where Dexis is processing data on behalf of its customers (including government entities, NGOs, and their contractors). Such users should contact such Dexis customer directly to exercise any rights which they may have.

Collection of Personal Information

 We collect personal information as necessary to operate our business, to comply with our legal and regulatory obligations, and to provide our services to you. Within the last 12 months, we have collected the following types of personal information about visitors and customer account :

  • Identifiers such as a real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, social security number, driver’s license number, passport number, or other similar identifiers.
  • Protected classification characteristics.
  • Internet or other similar network activity including browsing history, search history, information on a consumer’s interaction with a websites, application, or advertisement.
  • Geolocation data, including physical location.
  • Professional or employment information such as current or past job history or performance evaluations.
  • Non-public information such as education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records.
  • Inferences drawn from other personal information such as a profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

Collection of Sensitive Personal Information

We may also collect or process sensitive personal information as necessary to operate our business, to comply with our legal and regulatory obligations, and to provide our services to you. We may collect the following types of sensitive personal information from you:

  • Social security, driver’s license, state identification card, or passport number.

 How Personal Information Is Collected and Used

We collect personal information directly from the following sources:

  • Directly from you. For example, when you sign up for the services.
  • Indirectly from you. For example, from observing your actions on our websites.
  • From third parties. For example, from analytics providers.
  • From our Customers. For example, if a business customer providers us information about the employee or representative managing their account.

We may use your information for the following business :

  • To provide our services.
  • Auditing related to counting ad impressions to unique visitors, verifying positioning and quality of ad impressions, and auditing compliance with this specification and other standards.
  • Helping to ensure security and integrity to the extent the use of the consumer’s personal information is reasonably necessary and proportionate for these purposes.
  • Debugging to identify and repair errors that impair existing intended functionality.
  • Short-term, transient use, including, but not limited to, non-personalized advertising shown as part of a consumer’s current interaction with us.
  • Performing services on behalf of our customers, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, processing payments, providing financing, providing analytic services, providing storage, or providing similar services on behalf of the business.
  • Supporting our advertising and marketing services as permitted by law.
  • Undertaking internal research for technological development and analytics.
  • To improve, upgrade, or enhance the services.

Disclosure of Your Personal Information

The information below identifies how in the past 12 months we have disclosed information collected about individuals.

Personal Information Disclosed

Identifiers

Includes First and last name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, driver’s license, or other similar identifiers.

Business Purpose for Sharing

  • To provide and manage the Services
  • To facilitate our Customers’ relationships with their clients and customers
  • To deliver targeted advertising
  • As otherwise set forth in the How We Share Your Personal Information section

Categories of Third Parties Shared With

  • Advertising service providers
  • Marketing service providers
  • Data and analytic technology platforms
  • Other service providers or supporting professionals (e.g. IT providers, auditors, and accountants)
Sensitive Identifiers

Includes Name, signature, physical characteristics or description, address, telephone number, driver’s license or state identification card number, insurance policy information, license information, bank account number, credit card number, debit card number

  • Business Purpose for Sharing: N/A
  • Categories of Third Parties Shared With: N/A 
Protected Classifications

Such as information about protected classifications such as race, religious background, or medical information.

  • Business Purpose for Sharing: N/A
  • Categories of Third Parties Shared With: N/A
Property/Commercial Records

Includes records of personal property; products or services purchased, obtained, or considered; or other purchasing or consuming histories or tendencies related to home repair.

  • Business Purpose for Sharing: N/A
  • Categories of Third Parties Shared With: N/A
Internet or network activity

Such as browsing history, search history, information on a consumer’s interaction with a website, application or advertisement.

  • Business Purpose for Sharing: N/A
  • Categories of Third Parties Shared With: N/A
Biometrics

Such as biometric information, which includes genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as, fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, gait, or other physical patterns, and sleep, health, or exercise data.

  • Business Purpose for Sharing: N/A
  • Categories of Third Parties Shared With: N/A
Geolocation

Includes data derived from a device and that is intended to locate a customer within a geographic area.

  • Business Purpose for Sharing: N/A
  • Categories of Third Parties Shared With: N/A
Employment Information

Includes professional and employment-related information such as an employer’s name and employees’ names, job titles, responsibilities, practice areas, specialties, qualifications, and/or areas of focus.

  • Business Purpose for Sharing: N/A
  • Categories of Third Parties Shared With: N/A
Education Background

Includes information about education or educational background, including educational records as defined in federal law.

  • Business Purpose for Sharing: N/A
  • Categories of Third Parties Shared With: N/A
Profile

Profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities and aptitudes.

  • Business Purpose for Sharing: N/A
  • Categories of Third Parties Shared With: N/A

We may also share information to comply with law, to protect the interests of ourselves or others, and in connection with a merger, sale, or acquisition of all or part of our business.

Sales of Personal Information

In the last 12 months we have disclosed your personal information to third parties in connection with operating our online services, including network identifiers and inferences about your preferences to third party analytics providers. Such disclosure for analytics and marketing / advertising purposes may constitute a “sale” of your personal information under California law. You may opt out of the sale of your personal information by checking the “Do Not Sell or Share My Personal Information” box in the Opt-out pop-up or in the footer. We do not sell the personal information of individuals who we know to be under 16 years of age. To exercise the right to opt out, you may check the “Do Not Sell or Share My Personal Information” box in the Op-out pop-up or in the footer.

Data Storage and Retention

We will store your personal information until the initial purpose for which we collected such data has been satisfied, including the purpose described in our How We Use Information We Collect section. If you consent to a new or additional purpose for retaining your data, your personal information may be stored for longer. We have implemented measures designed to secure your personal information against unauthorized use, loss, destruction or alteration. We cannot guarantee the security of your personal information.

We retain your data as necessary for a minimum of 7 years to provide the services for which it was collected, and to protect ourselves against legal claims. At the end of that retention period, all data is deleted unless subject to an exception under law. Some marketing preference information (such as unsubscribe) may be retained indefinitely to enable us to manage your preferences.

Your California Privacy

If you are a California resident, you have the following rights regarding your personal information:

  • Right to Access. You have the right to access the personal information we have collected about you. If requested, we will provide you with a copy of the personal information we have collected.
  • Right to Know. You have the right to request that we disclose the following about your personal information in the preceding 12 months:
    1. The categories of personal information we collected;
    2. The categories of sources from which we collected your personal information;
    3. The business or commercial purposes for collecting, selling, or sharing your personal information;
    4. The categories of third parties to whom we disclose your personal information; and
    5. The specific pieces of personal information we have collected about you.
  • Right to Delete. You have the right to request that we delete your personal information. Upon verifying your identity and the validity of your request, we will delete your personal information from our records and instruct our service providers, affiliates, or third parties to delete your information as required by law. We may deny your deletion request if retaining the information is permitted under law.
  • Right to Correct. You have the right to correct inaccurate personal information that we maintain about you. Upon verifying your identity and the validity of your request, we will use reasonable efforts to correct your personal information as directed. In certain circumstances, we may not be able to satisfy this request depending on the nature of the personal information and purposes for maintaining it.
  • Right to Opt-out of Selling/Sharing. You have the right to direct us to not sell your personal information at any time. To exercise the right to opt out, you may submit a request to use by checking the “Do Not Sell or Share My Personal Information” box in the Opt-out pop-up or in the footer. Once you make an opt-out request, we will wait at least twelve months before asking you to reauthorize personal information sales. You do not need to create an account with us to exercise your opt out rights. Your right to opt out of ‘sharing’ information is a specific right to prevent the provision of your personal information to a third party for them to target certain advertising to you.
  • Right to Limit Use of Sensitive Personal Information. You have the right to limit how your sensitive personal information is used and/or disclosed to third parties. Please visit our Limit the Use of My Sensitive Personal Information page to exercise this right.
  • You may exercise your ‘do not sell or share my personal information’ rights by checking the “Do Not Sell or Share My Personal Information” box in the Opt-out pop-up or in the footer. We will record your request.

We may not discriminate against you for exercising any of your rights under the California Privacy Rights Act. This means that we may not deny you services, or charge you different prices or rates for services or provide you with a different level or quality of services (or suggest that we will do so), in response to a request made under the California Privacy Rights Act. However, we may charge different prices or rates, or provide a different level or quality of services, where that difference is reasonably related to the value provided to us by your personal information.

You may designate an authorized agent to make a request to know, request to correct, or request to delete. An agent may be an individual or a business entity. To designate an authorized agent, you must provide the agent with written permission to submit the request. We may still require you to verify your identity directly (subject to certain exceptions). We may refuse a request if the agent does not provide adequate proof of their authorization.

Our site uses a cookie manager. You can configure and use these in the Customize Consent Preferences popup.

How to Exercise These Rights

You may request to exercise the foregoing rights by by checking the “Do Not Sell or Share My Personal Information” box in the Opt-out pop-up or in the footer.

Please note that we may take steps to verify your identity before granting you access to information or acting on your request to exercise your rights. In connection with such verification, we may ask you to provide your name, email address, physical address or zip code and phone number. We may limit our response to your exercise of the above rights as permitted by law.

Contact Us

If you have any questions or concern about privacy at Dexis, please contact us by emailing us at info@dexisonline.com or calling us at (202) 625-9444.

Section for EU and UK Data Subjects

This section is part of the Privacy Notice as it applies to residents of the EU and the UK only.

Legal Basis for Data Collection

We will only use your personal information when the law allows us to. Usually, we will use your personal information in the following circumstances:

  • where we need it to perform a contract we are about to enter into or have entered into with you;
  • where it is necessary for our ‘legitimate interests’ (or those of a third party) and your interests and rights do not override our interests;
  • where you have given us your consent;
  • where we need to comply with the law.

When we refer to our ‘legitimate interests’, we mean our ability to:

  • undertake recruitment and enter into new partnerships;
  • collect data for diversity and monitoring purposes;
  • undertake marketing and build marketing strategies; and
  • study how our website is used and make improvements to it.

The information below sets out in detail the types of data we collect and the purposes and legal basis for processing the data.  It applies where we are processing data of individuals in the UK and the EEA:

Data We Collect

Type of Data: Identity and Contact Data
  • Purpose: To respond to you when you provide information about a potential new partnership via our ‘New Partner Form’;
  • Lawful basis for processing including legitimate interests: Our legitimate interests to promote and develop our activities
Type of Data: Identity and Contact Data
  • Purpose: To provide you with a response when you raise a question with us via our ‘Contact’ form;
  • Lawful basis for processing including legitimate interests: Our legitimate interests to promote and develop our activities
Type of Data: Identity and Contact Data
  • Purpose: To reach out to you about potential collaborations or job/project opportunities;
  • Lawful basis for processing including legitimate interests: Our legitimate interests to promote and develop our activities
Type of Data: Identity and Contact Data, Device Data
  • Purpose: To administer and protect Dexis, our projects, our people, and our websites
  • Lawful basis for processing including legitimate interests: For our legitimate interests (network security, to prevent fraud) and to comply with laws
Type of Data: Device Data
  • Purpose: To use data analytics to improve our website
  • Lawful basis for processing including legitimate interests: Consent and for our legitimate interests (to define categories of website users, to keep our website updated and relevant and to inform our engagement strategy)
Type of Data: Identity and Contact Data, Marketing and Communications Data
  • Purpose: To provide you with information relating to our programs, partnerships and other information that we think you might be interested in as well as ways to contribute. For example we may send you blogs, news or press releases and links to job opportunities at Dexis. You can unsubscribe to emails using the link in the email
  • Lawful basis for processing including legitimate interests: For our legitimate interests and, where necessary, on the basis of your consent.
Type of Data: Identity and Contact Data, Communications Data
  • Purpose: To communicate with you and handle concerns and queries
  • Lawful basis for processing including legitimate interests: Our legitimate interests and to comply with laws
Type of Data: All of the above
  • Purpose: Generally to protect our legal rights and comply with laws
  • Lawful basis for processing including legitimate interests: Our legitimate interests and to comply with laws

International Transfer of Data and Personal Information

Where we need to share your personal information with people or entities outside the EEA or the UK, such recipients might be subject to data protection laws which offer less protection than European data protection law. Where this is the case, we take steps to ensure your personal information is protected by entering into contracts that have been approved by the relevant authorities (such as controller to controller EU ‘standard contractual clauses’ or where the transfer is from the UK, an ‘international data transfer agreement’).

Your Data Protection Rights

If you are in the UK or the EEA you have the right:

  • to request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are processing it lawfully;
  • to correct, delete or restrict (stop any active) use of your personal information;
  • to request the transfer of your personal information to you or to a third party in certain circumstances. We will provide your personal information to you (or the third party you have chosen) in a structured, commonly used, machine-readable format;
  • to object to the processing of your personal information in certain circumstances;
  • to withdraw consent where you have given us consent to use your personal information. If you withdraw consent we will stop using your personal information immediately, unless we are required to process it for a different purpose (for example, the information is necessary to comply with a legal obligation). If you decide to withdraw your consent, this will not affect the lawfulness of our processing before your consent was withdrawn;
  • to opt out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you.

These rights may be limited, for example if answering your request would reveal personal information about another person or if you ask us to delete information which we are required by law to keep. If you still have concerns, you have the right to complain to the data protection authority (see below for further details).

To exercise any of these rights, or to make a complaint to us, you can get in touch using the details set out in the “who we are and how you can get in touch” section below.

Who we are and how you can get in touch

Dexis Consulting Group is a US company with registered address 3601 Wilson Blvd Suite 220 Arlington, VA 22201, United States.

If you have any questions about this privacy notice, including any requests to exercise your legal rights outlined above, please contact us by emailing info@dexisonline.com.

Individuals in the UK and the EEA have the right to make a complaint at any time to the  local data protection supervisory authority.  For details of supervisory authorities in the EEA see here. For the UK’s data protection authority, contact the Information Commissioner’s Office (ICO) here.  We would, however, appreciate the chance to deal with your concerns before you approach the relevant supervisory authority so please contact us by emailing info@dexisonline.com in the first instance.

Last Update: 20 March 2024

Privacy Policy

Last Updated On 20-Nov-2023 Effective Date 20-Nov-2023

This Privacy Policy describes the policies of :

Dexis Consulting Group, National Place 1331 Pennsylvania Ave NW Suite 300 Washington, DC 20004, USA email: info@dexisonline.com phone: (202) 625-9444
  1. On the collection, use and disclosure of your information that we collect when you use our website ( https://dexisonline.com ). (the “Service”). By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 180 days from when the revised Policy is posted in the Service and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

    How We Use Your Information:

    We will use the information that we collect about you for the following purposes:

    1. Marketing/ Promotional
    2. Support

    If we want to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which grant consent unless we are required to do otherwise by law.

  2. Your Rights:

    Depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data, a right to lodge a complaint with a statutory authority and such other rights as may be relevant under applicable laws. To exercise these rights, you can write to us at info@dexisonline.com.

    We will respond to your request in accordance with applicable law.

    Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use the services for which your information was sought.

  3. Cookies Etc.

    To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.

  4. Security:

    The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorized alteration of your information under our control.  However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.

  5. Third Party Links & Use Of Your Information:

    Our Service may contain links to other websites that are not operated by us. This Privacy Policy does not address the privacy policy and other practices of any third parties, including any third party operating any website or service that may be accessible via a link on the Service. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

  6. Grievance / Data Protection Officer:

    If you have any queries or concerns about the processing of your information that is available with us, you may email our Grievance Officer at Dexis Consulting Group, National Place 1331 Pennsylvania Ave NW Suite 300 Washington, DC 20004, email: info@dexisonline.com. We will address your concerns in accordance with applicable law.

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Dexis Consulting Group’s mission is to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous.

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